How to Declare on CNFans

When ordering through CNFans, proper declaration of your package contents is essential to ensure smooth customs clearance, accurate duties, and timely delivery. In this guide, we’ll walk you through each step—from selecting the right declaration category to understanding the necessary customs documentation.

1. Why Proper Declaration Matters

Declaring accurately helps customs authorities determine the correct tariff classifications and duty rates for your order. Incorrect or incomplete declarations can lead to:

Delays in customs processing.
Additional fines or penalties.
Possible seizure of the package.

2. Choosing the Right Declaration Category

CNFans offers several categories for declaring products. Common categories include:

Apparel & Footwear: Clothing, shoes, accessories. Example: “Men’s Cotton T-Shirt” or “Women’s Running Shoes.”
Electronics & Gadgets: Phones, chargers, smartwatches. Example: “USB-C Charger” or “Bluetooth Earbuds.”
Home & Living: Decor, kitchen tools, small appliances. Example: “Ceramic Coffee Mug” or “LED Desk Lamp.”
Beauty & Personal Care: Skincare, makeup, grooming tools. Example: “Facial Cleansing Brush” or “Liquid Eyeliner.”

3. Accurately Listing Item Details

For each product, provide:

Product Name: Use a clear, descriptive name. E.g., “Unisex Cotton Hoodie.”
Quantity: Specify how many units you’re ordering.
Unit Value (USD): Enter the declared value per unit (must match seller invoice or market value).
Weight (kg): Provide the weight per unit. If unsure, estimate based on similar products.
HS Code (if available): Harmonized System code helps customs. If you don’t know the HS code, CNFans may automatically assign one based on product category.

4. Filling Out the CNFans Declaration Form

When your order reaches the CNFans warehouse, you’ll receive a prompt in your CNFans dashboard to fill out the declaration form:

Log in to CNFans: Go to “My Orders” > “Awaiting Declaration.”
Select Each Item: Click “Declare” next to each product.
Enter Details: For each field—Name, Quantity, Unit Value, Weight, Category—enter accurate information.
Upload Invoice (if requested): Some customs authorities require a commercial invoice. Upload a copy if CNFans asks.
Confirm Declaration: Review for accuracy, then click “Submit Declaration.”

5. Common Pitfalls & Tips

To minimize delays or penalties, watch out for:

Under-declaring Value: Declaring lower than actual price can lead to fines if customs audits your package.
Missing HS Code: If uncertain, leave blank—CNFans assigns a code automatically. However, providing a correct HS code speeds up customs.
Incorrect Weight: Weigh your items accurately. Overestimating by more than 10% may trigger customs inspection.
Generic Descriptions: Avoid vague names like “Clothing Item.” Use specific descriptions (e.g., “Men’s Denim Jacket”).

6. After Submission: Tracking & Next Steps

Once you submit your declaration:

Customs Processing: CNFans forwards the declared information to the freight forwarder or shipping line. They handle customs clearance.
Pay Duties (if any): Depending on destination country rules, you may be prompted to pay import duties or taxes before final delivery.
Shipment Updates: Track your parcel through “My Shipments” in your CNFans account. Look for status updates like “Clearing Customs” or “Awaiting Pickup.”

7. Frequently Asked Questions

Do I need a separate declaration for each item?

Yes. Every product must be declared individually. This ensures accurate HS codes and duty calculation. If you have multiple units of the same product (e.g., 3 T-shirts), declare as one line item with quantity “3.”

What if I don’t know the HS code?

CNFans can auto-assign an HS code based on product category. If you have a specific HS code from your supplier, enter it manually. Otherwise, leave blank and let CNFans choose.

Will CNFans handle customs duties for me?

CNFans coordinates with the freight forwarder to estimate duties. You’ll be notified of any import fees before final delivery. Payment is typically collected upon delivery or via a payment link.

8. Tips for Smooth Declarations

Double-Check Unit Values: Compare with seller invoice or market price.
Combine Small Parcels: If you have multiple low-value items, consider combining into one declaration to reduce paperwork.
Keep Documentation Ready: Save digital copies of invoices, receipts, and manufacturer specifications—customs may request them.

By following these steps, you’ll ensure your CNFans order clears customs without delays or unexpected fees. Accurate, transparent declarations help both you and CNFans deliver a seamless shopping experience. Happy ordering!